Last updated on June 23rd, 2023 at 07:51 am
Managing data usage of multiple data rooms is very tedious and time-consuming. Although it is a very common practice, it can be very difficult to keep track of each one.
Typical Data Usage (Reporting) Challenges:
- Lacking total transparency and controls of data flowing into and within your organization?
- Do you spend a lot of time compiling usage reports for audit requirements?
- Are you able to confidently assess the different types of security identifiers used in your organization?
- Do you believe your firm’s data usage is optimized & cost-effective?
- How do you ensure that data usage is compliant to licensing agreements?
Managing your data usage with our corporate account feature is easy and convenient. It provides you with a list of the data rooms you have, shows who has the authority to access them, create new projects as well as gives access to other related settings of your account. In short it provides you with the functionality required to facilitate usage reporting, streamline compliance validation and ensure usage allocation in a fair and transparent way.
We continue to add features which improve and ease the management process for your projects. Our most recent feature addition is the Usage Report-with this report, you no longer need to check on every project individually to view your total storage and number of admin or guest users. These detailed usage reports allow corporate account administrators to access the following information for a pre-determined period of time:
- Number of active data rooms
- The total amount of data stored in all active data rooms
- Number of unique administrators and guest users across all active data rooms
A corporate account administrator is a person who originally signed up with on behalf of the company and/or anyone appointed by the company as managing account administrator afterwards.
The usage report also includes a graphical representation of the aggregate storage changes within a corporate account over a specified period of time, as well as detailed information for each data room within this account. The latter allows quick tracking of your most active projects in terms of uploaded data and the option to view storage details for any given data room.
Get notified on reaching storage
By staying within the subscription limits you can ensure that only relevant data is stored in your data rooms. As a corporate account administrator, you can enable notifications about reaching a specified storage volume so that you can take the necessary action of either enhancing the subscription volume or deleting the now irrelevant data that is occupying the space unnecessarily.
The Confiex team specializes in providing premium virtual data room solutions tailored for businesses. With their vast experience in working with document sharing platforms, they have been actively supporting the Virtual Data Room community since 2015 by offering valuable information to users free of charge.